Your data, plainly

01Who we are

ENSIA Tech Community (ETC) is a student scientific club of ENSIA, the National School of Artificial Intelligence, in Sidi Abdellah, Algiers. ETC is run by student volunteers. For anything in this policy, contact us at tech-community@ensia.edu.dz.

02What we collect

Browsing the site does not require an account and we collect nothing about you. We only collect personal data when you apply to join the club:

• From your Google account, when you sign in: your name, email address and profile picture. We never see your Google password.
• From the form: first and last name, school, year of study, phone number, Discord username (optional), up to two links to your work (optional), the cells you rank and why, and your written answers.
• Added automatically: the date you applied and the season it is for.
• Added by our team while reviewing: the status of your application, the cell you are assigned to and internal review notes.

03Why we use it

We use your data only to run the recruitment of the club:

• to read and review your application and choose the right cell for you;
• to contact you about your application, by email or phone;
• to make sure each person applies once per season;
• if you are accepted, to welcome you and organise the work of your cell.

We do not sell your data, rent it, use it for advertising, or share it with sponsors or partners. We do not use it to make automated decisions about you: every application is read by a person.

04Who can see it

Your application is visible only to the ETC board and the managers who review applications. Other applicants and visitors cannot see it. Once you are signed in, you can only see whether you have already applied, not other people's data.

We rely on a few services to run the site:

• Google handles sign-in.
• Supabase stores the applications in a protected database.
• Vercel hosts the website.

These providers process data on our behalf and may store it on servers outside Algeria.

05How long we keep it

Applications are kept for the season they were sent for and deleted after it ends. If you are accepted, we keep your name, contact details and cell for as long as you are a member of the club. You can ask us to delete your data sooner at any time.

06Cookies and your browser

We do not use advertising or analytics cookies, and we do not track you across other sites. The site only stores what it needs to work:

• Sign-in cookies, set when you sign in with Google, to keep you signed in while you fill the form.
• A draft of your application, saved in your own browser so you do not lose your answers if you leave the page. It never leaves your device until you send the application, and it is cleared once you do.

07Your rights

You can ask us at any time to:

• tell you what data we hold about you and send you a copy;
• correct anything that is wrong;
• delete your application and your account;
• stop contacting you.

Write to tech-community@ensia.edu.dz from the address you applied with, and we will answer within 30 days. These rights are also granted by Algerian Law No. 18-07 of 10 June 2018 on the protection of natural persons in the processing of personal data.

08How we protect it

Applications are stored in a database where access rules are enforced on the server: an applicant can only write their own application, and only the review team can read them. Connections to the site are encrypted. No system is perfectly secure, but if we ever learn of a problem affecting your data, we will tell you.

09Changes to this policy

If we change how we use your data, we will update this page and the date at the top. For significant changes, we will also tell applicants by email. The Terms of Service cover the rules for using the site.